Appointment management
Schedule, reschedule and cancel bookings on a clear daily calendar, with walk-ins alongside.
Clinic management made simple
In development · Early access open
Spend less time managing your clinic. More time caring for patients.
Manage appointments, patient records, waiting queues, billing and daily clinic reports from one simple platform, built for independent clinics and private practices.
For GPs, family, pediatric, dental, gynecology and dermatology clinics with 1–10 doctors
Token A-014called to Room 1
Rs. 1,500 receivedReceipt sent
Illustrative interface preview with sample data, not live clinic information.
The problem
Registers, spreadsheets and guesswork
Most independent clinics still run on paper registers, WhatsApp chats and memory. That costs time every single day.
Crowded waiting rooms
Walk-ins and appointments get mixed up, and patients keep asking "how long will it take?"
Lost patient history
Previous visits sit in paper files or a different notebook, so doctors start from zero.
Unclear daily income
End-of-day cash, discounts and pending payments are reconciled by hand, if at all.
ClinicFlow brings all of it into one organized system.
Features
Everything your clinic needs, in one place
Built around how a real clinic day works, from the reception desk to the doctor's room to the end-of-day report.
Patient records
Find any patient by name or phone in seconds, with profile, unique ID and full visit history.
Smart token queue
Issue tokens for walk-ins and track every patient: waiting, called, in consultation, completed.
Billing & receipts
Record consultation fees, discounts and paid or unpaid status, and give patients a receipt.
Patient reminders Phase 2
Appointment confirmations and follow-up reminders, starting with email and adding SMS/WhatsApp later.
Clinic reports
Daily collection, appointment activity and outstanding dues, ready at closing time.
How it works
Simple enough for your entire team
Five steps your receptionist and doctors already know, now in one place instead of four.
1. Register
Add the patient or find an existing profile.
2. Schedule
Book an appointment or issue a walk-in token.
3. Consult
The doctor records the visit and follow-up date.
4. Collect
Record the payment and provide a receipt.
5. Review
Check the daily report and upcoming appointments.
A day at the clinic
One walk-in, start to finish
Here's how a single visit flows through ClinicFlow, without separate registers or spreadsheets to reconcile later.
Walk-in tokenA-014
- ReceptionAli walks in without an appointment
The receptionist searches his mobile number. His profile already exists, so there's no new registration.
- ReceptionWalk-in visit created, token A-014 issued
Ali joins the live queue and can see roughly how many patients are ahead of him.
- DoctorThe doctor sees "next patient" on their dashboard
When it's Ali's turn, the doctor calls him in and his past visits are one tap away.
- DoctorVisit notes and follow-up date entered
The doctor records the visit reason, their own notes and the next visit date.
- ReceptionRs. 1,500 fee recorded, receipt generated
Payment is marked paid and Ali gets a receipt. If his next visit is due, a reminder can be scheduled.
- OwnerEnd-of-day report, already done
The clinic owner checks total collection and outstanding payments without adding anything up by hand.
Product screens
A workspace for every role
Design previews of the core screens. Sample data only.
Reception & token queue
Find a patient by phone, issue a token and keep the whole waiting room visible on one board.
- Walk-ins and appointments in one queue
- Waiting → Called → In consultation → Completed
- No duplicate patient profiles
Doctor workspace
The next patient, their history and a quick visit form. Clinical notes are always written by the doctor.
- Previous visits one tap away
- Follow-up dates feed the reminder list
- Clinical notes hidden from billing roles
Billing & receipts
Fees, discounts and payment status in seconds, with pending dues that never slip through.
- Paid / unpaid status on every visit
- Printable receipts
- Pending payments list
Daily reports
Collection, completed visits and outstanding dues, ready the moment the clinic closes.
- Daily and weekly collection
- Appointment status summary
- Outstanding payments
Online booking page Phase 2
Each clinic gets its own booking link to share on WhatsApp, Google and social media.
- Real-time available slots
- Bookings land straight in the calendar
- Works on any phone, no app download
Roles & permissions
Everyone sees only what they need
Clinic owner / admin
Settings, staff, billing, reports and clinic-wide access.
Receptionist
Patients, appointments, tokens, payments and receipts.
Doctor
Assigned appointments and authorized patient visit records.
Accountant (optional)
Financial reports and payment records, without clinical notes.
AI assistant · Phase 2
AI for the admin work. Never for diagnosis.
ClinicFlow's planned assistant takes repetitive office tasks off your staff: drafting appointment messages, summarizing the day and finding records in plain language.
It will not suggest diagnoses, treatments or prescriptions. Clinical decisions always stay with qualified doctors.
Draft reminders for tomorrow's morning appointments
Draft · needs staff approvalAssalam o Alaikum Ali, your appointment at City Care Clinic is tomorrow at 10:00 AM with Dr. Sana. Reply 1 to confirm or 2 to reschedule.
Summarize today for the owner
Daily summary24 appointments, 21 completed, 3 no-shows. Collection Rs. 18,500, with Rs. 3,200 pending from 3 patients.
Show unpaid visits this week
Search3 unpaid visits found: Fatima Noor, Hamza Ali, Zainab Bibi.
Privacy by design
Patient data deserves serious protection
Health records are sensitive. These safeguards are part of our build plan from day one.
Separate clinic data
Every clinic's data is logically isolated from every other clinic.
Role-based access
Verified accounts, secure sessions and permissions per role.
Encryption & backups
Encrypted connections and automated, secure backups.
Audit logs
A record of who viewed or changed what, and when.
We'll publish full security and compliance details, including Pakistani data-protection requirements, before ClinicFlow handles real patient data.
Pricing
Simple, transparent pricing
Planned launch pricing. Early-access clinics will help us finalize plans and limits before launch.
Starter
For solo practitioners
Rs. 1,999 / month
- Appointment calendar
- Patient profiles
- Token queue
- Basic billing
- Daily reports
Most popular (planned)
Professional
For growing clinics
Rs. 3,999 / month
- Everything in Starter
- Multiple staff accounts
- Follow-up workflows
- Advanced reports
- Reminder integrations*
*SMS/WhatsApp reminders may need a separate provider fee. Final features and limits will match the launched product.
Roadmap
Where ClinicFlow is headed
Now · MVP in development
Core clinic operations
- Dashboard
- Patient management
- Appointments & walk-ins
- Token queue
- Doctor workspace
- Billing & receipts
- Staff & permissions
- Daily reports
Next · Phase 2
Reach & automation
- Appointment & follow-up reminders
- Public booking page per clinic
- AI admin assistant
Later
Growing clinics
- Inventory & pharmacy
- Multi-branch management
FAQ
Frequently asked questions
Is ClinicFlow available now?+
ClinicFlow is in development. We're working with early-access clinics to shape the first version. Join the list below and we'll contact you when your clinic can start a pilot.
Is ClinicFlow suitable for small clinics?+
Yes. It's designed for independent practitioners and small clinic teams with 1–10 doctors.
Can I manage walk-in patients?+
Yes. Staff can register a walk-in visit and issue a token without needing an online appointment.
Can multiple staff members use it?+
Yes, with role-based permissions for owners, receptionists, doctors and (optionally) accountants, depending on the plan.
Does ClinicFlow provide medical diagnoses?+
No. ClinicFlow is for clinic administration. Clinical decisions always stay with qualified healthcare professionals.
How will patient information be protected?+
Our build plan includes per-clinic data isolation, role-based access, encryption, secure backups and audit logs. We'll publish verified security and compliance details before handling real patient data.
Early access
Make your clinic easier to manage
We're inviting a small group of clinics to try ClinicFlow first and help shape it around real clinic days.
- Early pilot access for your clinic
- Direct line to the product team
- Launch pricing locked for early clinics